Your Commonly used Office 2007 icons

(originally posted at Perimeter by Jim LaBarr, 3/4/2008)

Your Commonly used Office 2007 icons should be visible at all times, with no need for multiple clicks

If you can't see the Print Preview icon, the Close icon, or other commands / icons that you use frequently, follow the directions below. By putting these icons on the Quick Access Toolbar, they are visible all the time. That way you won't have to click on the Office Button, or click on another Tab, to get to the commands you need.

There are multiple ways to add icons. The Toolbar must be customized separately for each one of the Office programs. Citrix/ProNet users may find that the icons disappear.

Before customizing - 3 icons After customizing - 9 icons. Click on the triangle (pull down).

Method 1 - Here is the fastest way to add several of the old File Menu commands or Toolbar commands.

• At the right end of the Quick Access Toolbar, click on the down arrow. (When you hover over this triangle, the Tip says Customize the Quick Access Toolbar.)
• Click in front of one of the icons that you want to add or delete.
• Repeat this process for each of the visible commands that you want to add or delete. At a minimum, you will want to add New, Open, Close, Quick Print, and Print Preview.

Method 2 - Another way to add a command.

• Find that command in the Ribbon.
• Right click on the command.
• Choose "Add to Quick Access Toolbar."

Method 3 - The most flexible way to add icons in Microsoft Word

• At the right end of the Quick Access Toolbar, click on the down arrow.
• Click on More Commands. (Or click on the Office Button, Word Options, Customize.)
• Choose Popular or one of the other lists at the left.
• Highlight the command that you want to Add or Delete.
• If desired, use the arrows to change the sequence of the icons.

Delete icons from the Quick Access Toolbar

Just right click on that icon, and then choose Delete.

Put the Quick Access Toolbar underneath the Ribbon, where it is closer to your document:

Right click on the Quick Access Toolbar, then choose Show Below the Ribbon.